Position: Recruiting and Development Assistant Organization: Proskauer Rose - Boston, MA Date Posted: April 16, 2018
Proskauer Rose is one of the nation's largest law firms, providing a wide variety of legal services to clients throughout the United States and around the world from offices in New York, Los Angeles, Chicago, Washington, D.C., Boston, Boca Raton, Newark, New Orleans, Paris, London, Sao Paulo, Hong Kong and Beijing.
The Recruiting and Development Assistant is responsible for adhering to the needs of the Professional Resources Department. The Assistant will work with the Manager of Legal Recruiting on all aspects of law school and lateral recruiting efforts for Proskauer’s Boston office. The Assistant will also work with Training and Development Managers on in-house training programs, annual associate evaluations, CLE tracking, new hire orientations, and other projects as needed.
Responsibilities include, but are not limited to, the following:
Law Student Recruiting/Fall OCI
Assist with annual law school recruiting process by interfacing with career service offices, law school candidates, travel desk, and other Proskauer offices
Register for on-campus interviews and hospitality suites, providing interviewers with all necessary information and materials, and attending off-site recruiting events as needed
Ensure online recruiting database is updated with current candidate statuses, application documents, and interview schedules
Schedule callback interviews and collect candidate feedback
Manage candidate travel arrangements and reimbursement of related expenses; prepare invoices for other firms visited to share cost of travel
Assist with all phases of the Summer Program, including planning and attending social events, organizing training schedule, coordinating with presenters, IT, and facilities, distributing weekly workload reports and tracking assignments
Assist in monitoring expenses related to summer associate program
Lateral Attorney and Paralegal Recruiting
Maintain accurate and timely information regarding lateral candidates
Assist with preparation and execution of fee agreements
Work with headhunters throughout the lateral interview process
Coordinate schedules of candidates and interviewers
New Attorney On-Boarding and Orientation
Distribute and collect required paperwork for Human Resources
Organize conflicts and background checks
Prepare new hire orientation schedule and coordinating with all departments to ensure smooth on-boarding and training of attorneys
Organize practice group trainings, including scheduling presenters, booking required facilities/resources, distributing materials, etc.
Maintain records and data relating to staffing and departmental resources
Coordinate in-house CLE seminars, including preparing attendance sheets, evaluation forms and certificates in accordance with CLE guidelines and regulations
Assist with the attorney evaluation process by scheduling reviews and preparing materials
Assist with diversity initiatives
Greet candidates upon arrival and walk them to interviewers
Work with Creative Services to develop invitations for social activities
Assist with planning and implementation of office-wide events
Recruiting experience and experience with viRecruit and Simplicity a plus
Knowledge of Microsoft Word, Excel, PowerPoint
Excellent communication skills and ability to interact in a professional manner with attorneys, staff, candidates, and vendors
Excellent organizational, time management and multitasking skills
Attention to detail and ability to carefully proofread all documents and correspondence generated in the Professional Resources Department to check for accuracy and consistency
Ability to work overtime as needed
Position: Legal Recruiting Assistant Organization: Goodwin - Boston, MA Date Posted: March 29, 2018
Maintain recruiting database (LawCruit) including entry of resume data, on-campus interview information, interview schedules, and reporting for all lateral and summer associate candidates.
Assist Legal Recruiting Specialist with all aspects of lateral recruiting, including data entry; interview scheduling; candidate file maintenance; expense reimbursement; drafting letters and new hire processes.
Assist Legal Recruiting Team with all aspects of OCI, including on-campus interview preparation and execution; hiring committee meetings; statistical reporting and metrics and interview scheduling.
Assist Legal Recruiting Team with all aspects of the Summer Program, including ongoing communications; logistical planning; event preparation and execution; training; work assignment tracking and more.
Schedule interviews and interview lunches for lateral and summer associate candidates, including preparing marketing packages for interviewees; preparing and distributing interview schedules; meeting and greeting applicants; and gathering interview evaluations and printing summaries.
Prepare offer and rejection letters for all associate and summer associate candidates.
Work with other departments to track and maintain necessary onboarding information for all new attorneys and summer associates.
Answer phones, process recruiting expenses, open and distribute mail, prepare disbursements and maintain department subscriptions spreadsheets, copying, filing, scanning, and other administrative duties as requested.
Additional projects as assigned by LR Team, Director and various partners and Committee members.
Bachelor’s Degree and 1-2 years of related experience, preferably within a law firm or law school career services environment.
Strong computer skills/proficiency in computer systems, including Microsoft Word, Excel, PowerPoint, comfort working with databases. Knowledge of/experience with LawCruit database, MS Word, Excel, PowerPoint a plus.
Superb organizational skills; ability to manage multiple assignments simultaneously; flexibility and professionalism in dealing with last minute changes.
Excellent oral and written communication skills; professional and courteous demeanor; ability to interact effectively with all levels of firm personnel and a variety of external entities.
Ability to respect, protect and maintain highly confidential information.
Attention to detail, initiative to own a project, ability to work independently and as part of a team.
Flexibility to work extended hours as needed.
Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, age, marital or domestic partner/civil union status, military service, or veteran status, physical and mental disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.
Position: Legal Recruiting Coordinator Organization: Ropes & Gray - Boston, MA Date Posted: Februry 14, 2018
Organize activities related to the recruiting and hiring of lawyers (entry level, lateral, and non-partner track career attorneys) and assists with other recruitment initiatives as required. Assists the Legal Recruiting Department leadership including the Director of Legal Recruiting and local Legal Recruiting Manager and works with other Legal Recruiting staff on all matters related to hiring.
Support the on-campus recruiting process, including organizing and hosting hospitality suites, prepare materials needed for call back meetings, scheduling screening and callback interviews, meet and greet candidates, track and follow-up with attorneys for evaluations, assist manager in organizing agenda materials for local office hiring partner meetings, updating legal recruiting database and coordinates appropriate communication to candidates regarding their employment status.
Support the planning and execution of Boston office summer associate program including event planning, work assignment tracking, preparing for evaluation process, organize and attend summer program meetings and summer associate social events and other duties associated with the summer program as assigned by the Legal Recruiting Manager.
Help to organize outreach initiatives, including attending and engaging candidates at 1L recruiting receptions designed to market the firm.
Network and partner with career services personnel and faculty to raise firm’s profile.
Assist the Legal Recruiting Manager with lateral associate, career attorney and technical advisor recruiting initiatives including drafting job postings, reviewing and processing resumes, identifying and presenting qualified candidates to practice group leaders, schedule and prepare interviews, collect and synthesize interviewer feedback, generate offer letters, submit conflict and background checks paperwork and organize local orientation logistics.
Acts as liaison with legal placement agencies and/or prospective candidates from the initial screening stage through employment decision stage.
Assist with the administration of annual survey requests, including Vault and AmLaw.
Under the direction of the Legal Recruiting Manager, provides updates to the hiring web site and recruiting print materials.
Updating and creating reports in the legal recruiting database (LawCruit).
Conducts market research with peer firm representatives as requested.
Performs additional duties as assigned by the Legal Recruiting Manager.
Support other members of HR and administrative staff on assigned projects.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
Bachelor's Degree Preferred.
Three - six years of attorney recruiting experience or relevant work experience.
Familiarity with event planning and management.
Proficiency in the use of computer programs including Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with database programs (e.g., LawCruit, Symplicity).
Excellent written and oral communication, organizational, and interpersonal skills.
Flexibility in responding quickly and positively to shifting demands and opportunities.
Ability to interact effectively with all levels of firm personnel and with a wide spectrum of candidates.
Ability to consult with attorneys and staff across levels of seniority to conduct searches to determine best approach to fulfilling staffing needs, re-evaluate as necessary.
Ability to work well on a team, effective communicator, and exercise judgement.
Ability to recognize and maintain confidential information.
Must be innovative and proactive.
Must be detail-oriented and have the ability to follow up and follow through.
Ability to multi-task, manage, and prioritize projects effectively.
Ability to work independently, under the direction of others, and as a part of a team.
Ability to work in a multi-office environment.
Ability to work effectively in a culturally and educationally diverse environment.
Proactive in learning and adapting to new systems and processes.
Ability to perform under stressful conditions in a thoughtful, organized, and professional manner.
Continually looks to streamline recruitment processes for greatest efficiency.
This is an exempt position. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position. Some travel is required.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Position: Sr. Manager, Legal Talent Acquisition Organization: K&L Gates - Boston, MA Date Posted: Februry 2, 2018
K&L Gates LLP has an exciting opportunity for a motivated and experienced Sr. Manager, Legal Talent Acquisition to join our firmwide HR Talent team. Under the direction of the Firmwide Director of Talent Acquisition and Development, this position will be resident in our Boston office and will have responsibility for managing all aspects of entry level and lateral associate recruitment, associate onboarding, and orientation for the Boston, New York, and Newark, NJ offices. The Senior Manager position will also have Firmwide responsibilities, which will include partnering with Talent Acquisition leadership on implementation of strategic projects related to lateral sourcing and hiring, along with assisting in developing and executing other Legal Talent Acquisition team initiatives.
ESSENTIAL RESPONSIBILITIES AND EXPECTATIONS
Working closely with the Director of Talent Acquisition and Development, Practice Area Leaders, office managing partners, and other firm leaders, develop and execute lateral recruiting priorities and strategies.
Establish and maintain tools for measuring and analyzing success of recruitment efforts within and across practice areas and offices.
Actively participate in talent acquisition and other general networking opportunities, including speaking and writing articles for industry seminars and publications.
Supervise, manage, mentor, train, and evaluate recruiting staff. Foster a positive working environment and structure for the legal recruiting department that promotes productivity, responsiveness, local and cross-office teamwork, high staff morale, and professional excellence.
Manage full-cycle recruitment process for law students, summer associates and lateral associates, including:
Develop and execute strategies for law student engagement at key feeder schools
Develop and execute strategies for lateral associate candidate sourcing and search firm relationships in the Northeast region
Function as office contact with outside organizations and vendors relevant to the recruitment process
Manage all aspects of summer associate programs
Search firm negotiation and coordination
Application screening, processing and candidate communication generation
Candidate tracking, interview scheduling and travel/accommodation coordination
Candidate file maintenance and candidate status report preparation and validation
Pre-employment offer and hiring process coordination
Manage orientation and on-boarding of all law student, entry-level and lateral associate new hires
Other responsibilities, including:
Collaborating with the Legal Recruiting Managers across the firm to plan strategically and identify ways to improve processes and procedures
Monitoring local markets and staying informed with current market trends and law firm news
Providing strategic advice on hiring to offices when necessary
Assisting with local interview training for all lawyers
Recruitment budget preparation and monitoring
Coordination and collection of annual license and bar association membership renewal forms and payment processing
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
A 4-year, accredited college degree
Minimum 5-7 years professional services recruiting experience required, with experience in lawyer recruitment preferred; management experience strongly preferred
Excellent interpersonal and communication skills, good judgment, proven leadership capabilities, a professional and friendly demeanor, a commitment to confidentiality, and strong professional and ethical standards
Highly motivated, creative problem solver, flexible, results-oriented and possess the ability to work independently under pressure with demanding deadlines
Ability to work well with all levels of firm personnel and establish effective working relationships throughout the firm
Proven ability to persuade and influence professionals to try new approaches and drive progress
Demonstrated success in managing and delivering programs and executing tasks associated with large projects and functions
Strong work ethic combined with the qualities of being smart, a quick study, and a desire to work in an intellectually challenging and team-oriented culture
Strong organizational, administrative and word processing skills
Experience with special event planning
Demonstrated working knowledge of MS Office, Excel and Outlook
Proficiency with applicant data tracking software, preferably PeopleSoft Recruit Workforce
Ability to accommodate a flexible work schedule that will frequently require travel among the three offices in the region, extended hours and periodic weekend work