Position: Legal Recruiting Manager Organization: Date Posted: November 29, 2018
About Ropes & Gray
Ropes & Gray LLP is a preeminent global law firm focused on providing the highest-quality advice on our clients’ critical legal and business issues. Our global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network that includes offices in Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo and Washington, D.C.
We are a contemporary firm that can bring more than 150 years of legal and institutional history to bear on the challenges clients face in today’s global, 24/7 business environment. Our collaborative approach gives our clients—which include many of the world’s most respected companies and institutions—ready access to leading corporate, litigation, transactional and regulatory lawyers whose knowledge and experience span industries and geographies.
With an international presence, we focus primarily on the asset management, technology, life sciences, health care and real estate industries. Our clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and health care organizations, educational institutions and individuals.
We have consistently been recognized for our leading practices in many areas, including private equity, M&A, life sciences, health care, finance, investment management, hedge funds, tax, real estate, intellectual property, commercial and securities litigation, government enforcement, antitrust, and privacy and data security.
Ropes & Gray is an equal opportunity employer.
Manage Entry Level Recruitment and Campus Outreach programs for the Boston office, including the efficient and effective management of all aspects of activities related to the recruiting and hiring of entry level lawyers, the summer associate program and partnering with law schools. This role collaborates with the other Legal Recruiting Managers, who have responsibility for the distinct geographical regions, as well as Legal Personnel and Global Mobility managers. The Legal Personnel and Recruiting Manager reports directly to the Manager of Legal Personnel &Recruiting and works closely with the firm’s hiring partner, as well as other partners actively involved in recruiting initiatives. The role requires a focus on people-management, continuous process improvement and the ability to engage in close collaboration with attorneys and other administrative departments both inside and outside of Human Resources.
Manage Legal Recruiting team in Boston effectively to emphasize high performance, continuous improvement and collaboration with other departments outside of HR and external partners. Coach, mentor, and develop staff, including overseeing new employee onboarding and providing career development planning and opportunities. Delegate responsibility and expect accountability. Provide effective feedback on a regular basis in addition to managing the annual performance reviews. Work closely with the Legal Recruiting Managers in other geographical regions to coordinate and synchronize cohesive approach.
Oversee the management of the firm’s campus outreach, entry level, and summer associate program, including social events, trainings, surveys, and evaluations. Work closely with other managers, senior recruiting coordinator and the other recruitment coordinators to ensure program initiatives are carried out successfully and on budget.
Lead internal trainings for attorneys and business support professionals.
Manage law schools relationships and for Boston area schools, as well as others requested.
Help with creating and executing marketing strategy of recruiting efforts to clients, both internal and external.
Benchmark, formulate, administer and maintain recruiting policies, operational procedures and practices consistent with the goals and objectives of the firm, including meeting firm’s diversity hiring goals.
Foster a spirit of teamwork and unity among staff; lead team to meet the firm’s expectations for productivity, quality and goal accomplishment.
Perform additional duties as assigned by the Senior Director of Legal Personnel, Recruiting and Global Mobility.
Position: Professional Development and Training Coordinator Organization: WilmerHale - Boston, MA Date Posted: November 21, 2018
Responsible for supporting the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm’s overall competency-based talent management program for lawyers, primarily focusing professional development and training initiatives with the expectation of additional support for legal personnel, recruitment, and diversity initiatives as needed.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Professional Development and Training:
Coordinates the legal development and training programs for attorneys including new attorneys and summer associates.
Works with internal presenters to develop and deliver effective training.
Manages all logistics of meetings and programs including scheduling, vendor support, securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
Works with the Professional Development and Training Managers and other training and development team members to identify and address training and development needs, develop curriculum, and implement programs to maximize effectiveness and quality.
Acts as liaison with and offers related support to appropriate committees and legal departments/practice groups to ensure attorney training and development program goals are identified and met. Engages with associates, counsel, partners, and related committees to remain knowledgeable about needs and obtain current feedback.
Keeps abreast of trends in legal training and development for attorneys. Makes recommendations around program creation.
Creates meaningful evaluative process for all training and development programs to include survey creation and administration and results collection and tabulation; analyzes results for trends and developmental gaps; developmental gaps; develops recommendations based upon results. Assists with creating and implementing attorney training and development policies and procedures.
Complies and analyzes training and development statistics for attorney and firm metrics reporting and external survey purposes in various Attorney Management Systems and in collaboration with other administrative departments (e.g. HR and IS).
Legal Personnel and Development:
In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, attorneys, and staff attorneys.
Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each.
Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying of vendor bills in accordance with firm policies
Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions.
Coordinates other training and development as well as more general attorney programs and processes which may include, but not be limited to, new associate orientation/onboarding, retreats for new Senior Associates, Counsel, Special Counsel, and Partners, upward evaluations, and other related programs such as individual development plans.
In collaboration with the Legal Recruitment Manager, effectively and efficiently coordinates the law school student recruitment process. Facilitates the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews. Coordinates and reviews interview feedback and facilitates the hiring decision process with the Hiring Committee; participates in follow-up activities and monitors the effectiveness of follow-up activity with offerees. Coordinates recruitment receptions, offer dinners and functions, both in-house and on-campus for assigned schools.
Aids in the effective engagement and ongoing relationship building with law schools and law student groups throughout the calendar year (e.g. panel presentations for 1Ls, events and sponsorship opportunities, communications, etc.).
Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process.
Coordinates all aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists. Provides substantive feedback and methods for improving and expanding the process.
Diversity and Inclusion:
Assists with planning and coordinating various firm-wide and local Diversity and Inclusion programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting.
Serves as local office liaison for the Women’s Leadership Initiative Steering Committee and Diversity Committee, responsible for the execution of local office events and programs.
Coordinate and oversee local diversity sponsorship programs and events, including tracking attendance, and securing payment.
Update affinity group distribution lists as necessary.
In alignment with the firm’s strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues.
Contributes to the Firm’s Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person.
Excellent oral and written communication skills.
Strong teamwork skills.
Excellent technical skills required, including proficiency in Microsoft Outlook, Word, PowerPoint, and Excel. Proficiency in talent management software systems preferred such as viDesktop, LawCruit, and PeopleSoft.
Excellent organizational, planning, and problem-solving skills, and superior attention to detail required.
Excellent analytic skills are required, including the ability to compile, review and determine logical conclusions or recommendations based on data or information that is varied in content or format.
Excellent interpersonal skills required.
Ability to juggle multiple responsibilities; ability to take initiative and work independently with minimal supervision.
Bachelor’s degree or equivalent experience is required.
One to three years of experience, preferably in law firm or other professional services firm.
Experience working in a professional environment and interfacing with significantly senior colleagues is required.
Prior experience working independently or with little supervision on some projects.
Position: Regional Senior Legal Recruiting Manager, East Coast Organization: Seyfarth Shaw LLP - Atlanta, Boston, and Washington, DC Date Posted: November 20, 2018
How to Apply: Please officially apply to the job on the Staff Careers page of our website (https://www.seyfarth.com/Staff). You can do so by adding the role to your “Apply List” and following the steps thereafter.
Seyfarth Shaw has an exciting opportunity for an experienced recruiting professional to help implement the recruiting strategy as part of a broader investment the Firm is making in its recruiting, professional development and talent management functions. Seyfarth Shaw has more than 900 attorneys in the U.S., London, Shanghai, Hong Kong, Melbourne and Sydney and serves as a national platform and an international gateway to serve the changing business and legal needs in litigation, employment, corporate, real estate and employee benefits.
The Regional Senior Legal Recruiting Manager will oversee recruiting and hiring for all entry-level, lateral, and partner level attorneys in Atlanta, Boston and Washington, D.C. This position works directly with the recruiting team, department chairs, office managing partners and hiring partners.
The Ideal Candidate Will:
Manage the full cycle recruiting process by fostering/building relationships with key stakeholders in the Firm
Source attorney candidates effectively using a wide variety of methods including job postings, internal referral program, websites, networks, diversity organizations, career services offices and search firms
Work with talent development and department/practice group heads to help determine staffing needs
Strong knowledge and professional relationships in local legal city groups and other organizations related to the legal industry
Possess the ability to analyze recruiting trends and implement strategies to best directly source lateral candidates.
Oversee the Summer Fellow Program by working with the recruiting coordinators and other team members
Supervise and mentor other recruiting team members
Collaborate with the recruiting team, talent development team, diversity action team, office administrators and other administrative departments to further firm-wide initiatives and promote best practices
Collaborate on national projects as necessary
Possess excellent analytical and creative problem solving skills, an ability to meet deadlines while handling multiple and shifting priorities and the ability to communicate effectively with others. Be comfortable working in a fast-paced environment with a high degree of responsibility and will be proactive and a self-starter.
Have demonstrated leadership ability that promotes an environment of collaboration, teamwork and a culture of high performance.
Share and demonstrate Seyfarth Shaw’s core values of teamwork, client service, innovation, excellence and commitment.
viRecruit, WorkDay or other applicant tracking system experience is required
A Bachelor's degree and a minimum of seven years of law firm recruiting experience
Flexibility to adjust hours and travel (approximately 30% per year) is required.
Previous supervisory experience strongly desired
Position: Assistant Director of Public Interest and Government Organization: Northeastern University School of Law - Boston, MA Date Posted: November 16, 2018
The Northeastern University School of Law’s Center for Co-op and Career Development is seeking an Assistant Director of Public Interest and Government. This is a great opportunity to join a collegial, dynamic, and student-oriented team at a mission-driven law school.
Position: Legal Education Coordinator Organization: Cooley LLP - Boston, MA Date Posted: November 15, 2018
Cooley is seeking a Legal Education Coordinator to join its legal education function. The Legal Education Coordinator will be a part of the Professional Development team responsible for working with all practice groups across the firm to implement legal skills training and ensure compliance with Continuing Legal Education (CLE) and other regulatory requirements for all firm lawyers. The Legal Education Coordinator is responsible for coordinating legal training programs and practice group meetings for attorneys across all offices and practice groups, and will manage all logistical details. Duties include scheduling, room reservations and set up, invitations, catering and AV details. The Legal Education Coordinator will also assist with creating and implementing legal training policies and procedures and will maintain firm wide legal training calendars and legal training files.
KNOWLEDGE, SKILLS & ABILITIES:
Candidates must have 3+ years’ experience working within Legal Talent/ HR/ Training and Development within law firms or professional services organizations. Candidates must also have strong attention to detail, excellent written and oral communication skills and must be able to keep information confidential. Also required is the ability to integrate as part of a wider team as well as work independently, and have good personal effectiveness (time management, prioritization and organization, problem solving). Candidates will also have intermediate/advanced proficiency in Microsoft Word, Excel, Outlook, Adobe Acrobat, PowerPoint, and SharePoint systems. Preferred candidates will have a Bachelor’s degree, knowledge of adult learning theories and usage of learning technologies and management systems such as ViDesktop. Ideal candidates will have the ability to organize and prioritize work assignments, and will be proactive, reliable and innovative.
Cooley offers a competitive compensation and excellent benefits package. EOE.
Position: Assistant Director, Office for Career Services Organization: Harvard Law School - Cambridge, MA Date Posted: November 1, 2018
Harvard Law School's Office of Career Services seeks an Assistant Director for Career Services. This position interacts extensively with highly talented students and alumni, works collaboratively with a dynamic and creative Career Services staff and is involved in the day-to-day operations of a vital and fast-paced service oriented office. The Assistant Director reports to the Assistant Dean for Career Services.
Responsibilities include the following:
Advises and counsels JD students on all aspects of their career and professional development
Manages and coordinates all OCS career programming and professional development programming for JD students including live programming, podcasts, webcasts and related online content
Assists with office outreach and marketing of the law school to potential employers and has oversight for the office employer data base
Supervises management of resource library and evaluate new technologies for the office
Assists with collection of student and graduate employment data and preparation of statistical employment information for internal reports as well as external reports to organizations including, but not limited to, NALP, ABA and US News
Hires and supervises OCS peer advisors and serves as a liaison to student groups
Serves as primary point person for all office special projects and new initiatives
JD and minimum three years of private sector law practice experience or relevant administrative and supervisory experience in academia, law firm or industry setting.
Prior experience working in a career services office advising students is strongly preferred.
Record of leadership and managerial accomplishments along with a demonstrated capacity for effective collaboration and communication with students, faculty, employers, and administrators.
Superior presentation, written communication and organizational skills.
Experienced in team building, project management, and information technology.
Knowledge of the national, private sector employment markets.
Candidates with at least seven or more years of relevant professional experience working as a counselor or administrator in a legal, academic or business setting may be considered for a grade 58.
Additional Salary Information: This is a Grade 57 Candidates with at least seven or more years of relevant professional experience working as a counselor or administrator in a legal, academic or business setting may be considered for a grade 58. Internal Number: 47473BR
Position: Legal Recruiting Coordinator (Boston or New York) Organization: Mintz Levin - Boston, MA Date Posted: October 31, 2018
The Legal Recruiting Coordinator is a generalist position that supports the Legal Recruiting team. This individual will be responsible for administrative tasks supporting entry level, lateral member (partner) and associate recruiting for the firm, and assisting with a variety of recruiting projects.
This position can be located in our Boston or New York office.
Provide administrative support to department management, including scheduling meetings, and coordinating travel arrangements.
Process and track all invoices and check requests, department credit card charges, and expenses for candidate and departmental reimbursement.
Process resumes and introductory materials for potential member candidates.
Schedule interviews, coordinate candidate travel, prepare interviewer and interviewee information packages, and collect post-interview feedback.
Enter job requisitions in recruiting database, viRecruit and post positions on the firm’s website and with professional organizations and industry publications.
Maintain candidate files for all open positions and all active candidates in, viRecruit. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols.
Run reports and export candidate files.
Prepare summaries and information packets for review by recruiting team and ultimately section, office and recruiting committee.
Prepare welcome notices and firm announcements for new hires.
Register for on-campus interview programs, job fairs, and student outreach events.
Maintain calendar of events.
Help to plan summer associate program orientation and social events.
Coordinate all details to support student recruiting events including assisting with travel arrangements, sending supplies, communicating logistical details.
Track all student applicant information in recruiting database. This includes data entry, status updates, maintaining notes, tracking interviews, and ensuring that documents and verifications are compliant with department protocols.
Assist in preparation of information packets for review by recruiting team and hiring committees.
Prepare offer and declination letters.
Regularly review candidate and search firm records in recruiting database to ensure that information is updated and accurate.
Create and maintain statistical reports summarizing and tracking recruiting activities.
Prepare search firm fee agreements, track terms and expiration dates, grant access for search firms to submit candidates.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Assume additional responsibilities as requested.
Bachelor’s degree required.
1-2 years of recruiting experience in a law firm environment.
Possess excellent written and verbal communication skills.
Strong organizational and administrative skills.
Excellent attention to detail and ability to execute through to completion.
Creative problem solving skills, reasoning ability and logical thought process.
Ability to work under pressure, prioritize competing demands and meet various deadlines.
Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
Ability to work independently and as part of a team.
Outstanding sense of customer service.
Enthusiastic, proactive and positive attitude.
Ability to handle confidential matters with discretion.
Must be self-motivated to produce quality work.
High level of integrity and honesty.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint.
Ability to quickly get up to speed and master new applications and software is critical.
Position: Professional Development Manager Organization: Choate Hall & Stewart - Boston, MA Date Posted: October 24, 2018
The Professional Development Manager will be part of the leadership team, managing Choate’s talent development efforts, whose work includes coaching and counseling a group of attorneys to help them become exceptional lawyers and navigate their careers at Choate, as well as developing the strategy for and overseeing Choate’s robust attorney training agenda.
Primary point of contact for a group of attorneys, working directly with our “clients” and Choate partners (40-50% of job). This includes:
Meeting routinely with associates, patent agents and staff scientists (our “clients”) and their mentors.
Developing plans to respond to both ongoing informal and annual review feedback, and periodically throughout the year to ensure progress towards professional development goals.
Meeting quarterly with all partners by practice group to discuss the development of each of the associates in their group and respond to any identified development needs or goals.
Play a lead role in the strategic planning and development of the Firm’s training agenda for attorneys (15-20% of job). This includes:
Working closely with the Chief of Legal Recruiting and Talent Development and Department Training Partners to develop training strategies and identify innovative execution approaches, targeting the needs of each department.
Managing the team that executes all on-site trainings.
Overseeing the firm’s usage of external training resources, e.g., NITA, PLI, Practical Law, HotShot, MCLE and the BBA.
Other Professional Development Work
Collaborate with the Professional Development team to execute programs in support of Choate’s people mission – The Shared Compact (see attached), including:
Managing new associate and lateral hire orientation and integration, Choate’s mentor program, and the Firm’s Feedback Initiative which works to ensure that all attorneys are receiving both specific and actionable in-the-moment feedback on their work and more holistic project-based feedback on their performance at key intervals depending on the nature of their work.
Implementing the Patent Agent Law School program.
Assisting in the management and execution of the Firm’s annual review process and upward feedback program.
Actively participate and contribute to the Professional Development team discussions focused on continual improvement of all of these programs and help to implement selected approaches.
The remainder of this person’s time will be spent across a variety of these topics and programs.
Skilled at building the relationships and credibility required to successfully coach and counsel attorneys at the associate and partner levels; comfortable and knowledgeable in most effective approaches to influence the behavior of others and give feedback to help attorneys achieve their professional development goals.
Strong interpersonal and leadership skills to enable the development of effective working relationships throughout the Firm.
Highly organized and able to multi-task on a daily basis; able to adjust to shifting priorities.
Able to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Utilizes innovative thinking, creativity, and sound analytics and decision-making to ensure the highest level of achievement, productivity, and work satisfaction.
Able to handle confidential information and matters with discretion and good judgment.
Bachelor’s Degree required, Juris Doctor would be a strong plus.
Minimum of 5+ years of experience in professional development in a law firm, law school or professional services environment is required.
Proven expertise in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Knowledge of viDesktop and Epicor, or other HRIS system helpful.
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
Position: Assistant Director of LL.M. & International Student Advising Organization: Northeastern University School of Law - Boston, MA Date Posted: October 23, 2018
The Assistant Director, although situated within the Center for Co-op and Career Development, is also expected to work collaboratively with the Director of the LL.M program.
Program: Working collaboratively with the Co-op and Career Development team, the Assistant Director will plan a series of LL.M-specific professional development programs designed to prepare LL.M students for the co-op hiring process, their coop placements, and their post-graduate job searches. The Assistant Director will also plan an annual program for JD students interested in working internationally. Other programs may be developed as needed to meet the needs of these student populations.
Employer outreach: The Assistant Director will strengthen relationships with our current employers who regularly hire LL.M students, and also develop and implement an outreach plan for increasing employer engagement with the LL.M program.
Each LL.M student is placed in one co-op, for one term, during their LL.M degree program. During the time period when LL.M students are off-campus, the Assistant Director will serve as an ongoing resource to them to troubleshoot any issues that arise during co-op. The Assistant Director will also work with the Assistant Dean to take on other projects or duties as assigned.
Liaison role: The Assistant Director will also serve as the Center for Co-op and Career Development’s liaison to NU’s Office of Global Programs and will provide counseling to international F-1 students on CPT and OPT work authorization procedures. The Assistant Director will also counsel U.S. students seeking to work abroad on visa issues and related matters. At least once annually, the Assistant Director will cross-train other members of the Co-op and Career Development team on CPT, OPT, and visa requirements.
In addition, the Assistant Director will act as the Co-op Office’s liaison to NUSL’s MLS program and other certificate programs as needed.
NUSL’s Center for Co-op and Career Development is both a student services office and an employer relations office. As such, there are occasionally evening and weekend events that require staffing. The Assistant Director is expected to work as needed during evening and weekend events in order to support student networking and employer outreach. The Assistant Director will also participate in events for prospective and admitted LLM students.
J.D. required, LL.M. preferred. A minimum of five years’ legal work experience in varied legal practices, with a preference for candidates with some international legal work experience or with demonstrated experience working with international students. Experience in career counseling, student advising, student services or comparable required. Familiarity with trends in the national and international legal employment markets.
Demonstrated ability to work with individuals from a wide range of backgrounds coupled with a genuine interest in serving as a resource to a diverse student body. Candidates must have strong verbal and written communication skills, as well as strong project management and customer service skills. Must be technologically proficient. Ability to work evenings and weekends as needed.
Position: Legal Talent Coordinator Organization: Goulston & Storrs - Boston, MA Date Posted: October 22, 2018
As a member of the integrated Legal Recruiting and Professional Development Team, the Legal Talent Coordinator will play a key role in collaborating with and supporting the team in the areas of legal recruiting, orientation and integration, as well as training and development of lawyers across the firm. The Legal Talent Coordinator will work closely with the Senior Manager of Legal Recruitment and play a key role in coordinating the firm’s summer associate program, oncampus interview (OCI) program, and building and strengthening law school relationships. The Legal Talent Coordinator will also serve as a supporting resource for the mentoring and diversity programs at the firm. The Legal Talent Coordinator will collaborate with the Senior Manager of Talent Development to implement firm-wide legal and professional skills training for lawyers across the firm.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Working with the Senior Manager of Legal Recruitment, coordinate the firm’s on-campus interview (OCI) program in support of the firm’s summer associate program;
Assist the Senior Manager of Legal Recruitment with building and strengthening law school relationships;
Coordinate Mentor assignments for Associates, and monitor Mentor-Associate meetings;
Coordinate and manage the summer associate calendar. This includes scheduling orientation, educational seminars, and social events
Coordinate quarterly attorney cocktail parties and the annual attorney reception.
Assist with attorney, paralegal and summer associate onboarding.
In collaboration with other Legal Talent team members, coordinate social events for the mentoring program as well as Associate meetings and social events in and across all firm offices;
Provide support to the Senior Manager of Legal Recruitment for key recruiting and diversity events such as mock interviews, resume reviews, job fairs, etc.;
Serve as liaison to Practice Group Leaders and Pre-Directorship Review Committee to coordinate the bi-annual evaluation meetings for Associates, Senior Attorneys, Counsel, and Senior Counsel and related logistical planning, including assembly of materials for evaluation meetings;
Assist Senior Manager of Talent Development in the implementation of practice area and firm-wide training curricula, including coordination of logistics, in collaboration with the IT and Facilities Departments;
Coordinate the collection and analysis of feedback regarding in-house and external training seminars and recommend program enhancements based on feedback;
Support firm lawyers with mandatory CLE requirements by understanding and keeping up-todate on CLE guidelines and requirements in jurisdictions where lawyers are licensed and assisting lawyers with compliance;
In collaboration with Senior Manager of Talent Development, use specialized knowledge to review course materials for NY CLE compliance;
Assist the Director of Professional Development and Flexible Work Mentors with the administration of the firm’s Flexible Work Program;
Assist the Legal Talent team members with administration of industry surveys.
Assist the Legal Talent team members in supporting and implementing the goals of the Associate Development Committee;
Collaborate with Legal Talent team members and other firm business operations leaders on lawyer orientation, integration and departures to enhance processes and materials and ensure smooth transitions;
Maintain Legal Recruiting database and provide analytical reports and statistics regarding law firm and law school information as needed;
Work on special department or firm projects as needed.
Understanding of law firm or professional services firm business operations, preferred.
Detail and action-oriented with demonstrated ability to coordinate multiple projects simultaneously.
Proactive and deadline driven.
Strong verbal and written presentation skills.
Ability to troubleshoot problems and implement solutions in a fast paced environment.
Ability to build relationships and communicate effectively across all levels.
Knowledge and experience with NY CLE Accredited Provider requirements, preferred.
Highly Proficient in MS Word, Excel, PowerPoint, CLE tracking software and database management systems.
Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.
Position: Legal Recruiting Specialist Organization: Mintz Levin - Boston, MA Date Posted: October 16, 2018
The Legal Recruiting Specialist will work under the supervision of the Senior Legal Recruiting Manager to support firm-wide lateral associate, off partnership-track attorney and non-attorney technical recruiting. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm-wide legal recruiting activities and initiatives to support attorneys throughout the firm.
Work alongside Senior Legal Recruiting Manager to oversee and implement all stages of the recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off partnership-track positions, as well as non-attorney technical positions such as patent agents and technical advisors.
Creatively source candidates using a variety of methods including search firms, internal referrals and leads, on-line research of targets and prospects.
Establish and cultivate relationships with search firms in all geographies. Communicate frequently with search firms about strategic hiring needs and follow up in a timely manner about candidates under consideration.
Screen resumes and introductory materials. Obtain additional information, as needed and present candidate introductions to section, office and recruiting committee.
Schedule interviews, coordinate candidate travel, prepare interviewer and interviewee information packages, collect post-interview feedback.
Proactively drive the recruiting process to completion by gathering information, following up with internal constituents as well as with search firms and candidates directly, offering assistance, and prompting decision-making conversations.
Responsible for seeing background checks, reference checks and other due diligence through to completion.
Maintain accurate and complete candidate files following all departmental protocols using recruiting database (viRecruit) and firm document management system.
Provide regular updates and information to Senior Legal Recruiting Manager, Director of Legal Recruiting, and members of the firm involved in the recruiting process.
Draft candidate correspondence, response letters, engagement letters, welcome notices, firm announcements, fee agreements and other communications. -Mentor and train Legal Recruiting Coordinators in accordance with our strategic goals.
Assist Senior Legal Recruiting Manager with supervision of firmwide lateral searches, oversight of searches run by Legal Recruiting Coordinators, reporting projects, and additional tasks supporting the lateral recruiting function, as assigned.
Serve as “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients including staff, attorneys of the firm, firm leadership, candidates, search firms, professional organizations and other entities.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Monitor legal news sources to keep abreast of trends in the market and update others as needed.
Engage in local and national legal recruiting organizations to support the enhancement of our profession and to represent Mintz Levin positively in the legal community.
Plan, manage and attend Summer Associate program events.
Participate in all National Recruiting Department initiatives including coordination of summer and lateral associate hiring including on-campus interviews, scheduling call-back interviews, screening resumes, preparing for and attending recruiting meetings.
Adhere to recruiting budget
Establish and maintain relationships with search consultants and career counselors at area law schools.
Liaise with Director of Professional Development to create a training program that furthers firm-wide professional development initiatives and events
Coordinate Continuing Legal Education for the Boston Office
Coordinate Mentor Program initiatives including planning events for partner mentors and associates
Assist with coordinating Firm regional special events, such as attorney and staff events/outings, affinity-hosted and alumni events, civic and charitable/community sponsorships and various special projects, as needed
Develop and maintain excellent customer relationships with clients, attorneys and staff
Observes confidentiality of all Firm matters and performs under the guidelines of Administrative Staff Principles
Updates the Firm’s internal website for the Boston office
Knowledge, Skills & Abilities:
Candidate should have: 3+ years of legal recruiting experience, strong interpersonal skills and the ability to multi-task. S/he should also be detail oriented with excellent oral and written communication skills.
Bachelor degree strongly preferred
Accepts responsibility for the quality and timeliness of work; understands how performance affects business results. Consistently strives to improve performance. Adheres to Firm policies. Manages PTO, punctuality, My Time/DTE entries where appropriate.
Analyzes problems, develops effective solutions and understands implications of solutions. Makes appropriate and timely decisions.
Communicates clearly and concisely in written/verbal communications. Proactively communicates to facilitate work, teamwork and efficiency. Chooses appropriate communication tools and utilizes technology to facilitate communications where appropriate.
Conveys a positive image of the Firm. Responds professionally, thoroughly, and courteously to internal/external clients. Produces high quality work; is efficient, accurate and has good attention to detail; displays high level of personal integrity.
Works effectively with co-workers as part of the team to get the job accomplished. Flexible and open-minded; values diversity. Actively listens and interacts with others in a tactful, respectful, and positive manner.